If we send you
a proof.
If we need confirmation from you (as the
customer) that the work we are printing is
correct, we will send a proof copy for approval.
If you sent a file that we can print from
directly, we will not usually send a proof.
If you have supplied a file, and we have
converted it to a different format or changed
the layout, we may still need approval first.
We need your confirmation in writing if the
copy we sent is correct and ready to print.
Either sign and return the proof copy, or
confirm in writing (by email, fax, WhatsApp
etc).
If you have corrections or
alterations then we need clear instructions
what those changes are.
The best way is for you to mark a
printout of the proof we have sent, for us to make
the corrections, even if you had originally sent a
document.
If you simply edit the original document, we
will have to do the conversion and our changes
all over again, making more work and more chance
for other errors.
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Proofreading conventions
The convention is to
mark corrections in red (or another bright colour)
so the marks stand out against the text and paper.
Not pencil, and not in black or grey, and
definitely not Tipex! If we can't see the
alteration, we can't make the change.
Marks to indicate the correction are marked in
the margin next to the alteration and also a
smaller mark in the text to clearly show where
the correction is.
There are a standard set of marks. This has
been internationally standardised so everyone is
clear what is being indicated.
I have found a good website showing these
standard marks.
http://www.biomedicaleditor.com/support-files/proofreadingmarks.pdf
If you use these marks, there is less
likelihood of misunderstanding the alteration.
However, if you use your own method, that is
still fine, as long as it is clear to
understand.
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Blue Moon Printing Co.